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NEWSLETTER
BRAGS
SPONSORSHIPS
MEMORIALS
CONSTITUTION
& BY-LAWS
STANDING RULES
MEMBERSHIP LIST
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CONSTITUTION and BY-LAWS
Sarasota Obedience Training Club, Inc.
Article I
Name and Objects
| Section 1 |
The name of the club shall be Sarasota Obedience Training Club, Inc. |
| Section 2 |
The object of the Club shall be:
- To further the advancement of all breeds of pure-bred dogs;
- To educate the general public on the benefits of dog training;
- To conduct obedience, rally and agility trials and other performance events under the rules of the American Kennel Club.
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| Section 3 |
The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall insure to the benefit of any member or individual. |
| Section 4 |
The members of the Club shall adopt and may from time to time revise such By-Laws as may be required to carry out these objectives. |
BY-LAWS
Article I
Membership
| Section 1 |
Eligibility - There shall be four types of membership open to all persons who are in good standing with the American Kennel Club and who subscribe to the purposes of this Club.
- Senior Membership - with voting privileges shall be for any person not less than 18 years of age.
- Junior Membership - without voting privileges shall be for persons less than 18 years of age.
- Life-Time Membership - shall be for persons who shall have rendered service of outstanding merit to the Club. Life membership has voting privileges.
- Honorary Membership - without voting privileges shall be for persons for such term and dues (if any) as determined and recommended by the Board of Directors for election by the membership.
Membership is restricted to persons actively interested in Dog Training.
While membership is to be unrestricted as to residence, the Club’s primary purpose is to be representative of the exhibitors in its immediate area.
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| Section 2 |
Dues - Dues shall be determined by the membership at large. |
| Section 3 |
Election to Membership Prospective members must complete an application form which shall be read at two separate General Meetings (excluding the December meeting, which is the awards banquet). Applicants must be present at the meeting where their readings take place.
Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these Constitution and By-Laws and the rules of the American Kennel Club. The application shall state the name, address and occupation of the applicant and it shall carry the endorsement of two members.
Procedure for New Membership:
- A prospective member will bring his/her completed application for membership to a club meeting for a first reading. A completed application must have the signatures of two active club members who will be responsible for sponsoring this member. Sponsoring members shall serve as informal mentors to the applicants.
- Second reading will occur at the next meeting that the applicant attends. However, applications will only be considered active for six months after the first reading.
- Each applicant for individual membership must work at least a total of 4 hours at two different club activities under the direct supervision of club members; family membership applicants must work at least a total of 6 hours at two different club activities under the direct supervision of club members. Club activities will include trials, demos, unpaid assisting at classes, and any other activities approved by the board where club members will get to know a prospective new member. The hours spent on these activities will count towards active member status and half-price cards/trial entry certificates to be issued when applicant becomes a member.
- After the activity requirement is met, the applicant’s name will be published as eligible for membership in the next newsletter.
- At the general meeting following newsletter publication, he/she will be voted on by secret, written ballot at the next club meeting. Affirmative votes of 3/4 of the members present and voting at that meeting shall be required to elect the applicant. At this time, dues will be accepted from the applicant.
- Applicants will be notified (by email, letter or phone) after this meeting regarding approval status.
Applicants for membership who have been rejected by the Club may not reapply within six months after such rejection.
Any club member whose membership was terminated by resignation or by lapsing may be reinstated into membership through the following procedure. The former member must ask for reinstatement during a general meeting and explain his or her reason for desiring reinstatement. Upon affirmation votes of of the members present and payment of appropriate dues, reinstatement shall be granted.
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| Section 4 |
Termination of Membership - Memberships may be terminated:
- By Resignation - Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the first day of each fiscal year.
- By Lapsing - Members who have not paid their dues by the October meeting each year shall be considered terminated and their names published in the newsletter.
- By Expulsion - A membership may be terminated by expulsion as provided in Article VI of these Constitution and By-Laws.
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Article II
Meetings and Voting
| Section 1 |
Club Meetings - Meetings of the Club shall be held in the City of Sarasota (or within 25 miles of the City of Sarasota) on the Second Wednesday of each month, at such hour and place as designated by the Board of Directors. Written notice of each such meeting shall be mailed and/or e-mailed prior to the date of each meeting. The quorum for such meetings shall be 20% of the members in good standing. |
| Section 2 |
Special Club Meetings - Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Special meetings shall be held in the City of Sarasota (or within 25 miles of the City of Sarasota) and at such hour and place as may be designated by the person or persons authorized herein to call such meeting. Written notice of such a meeting shall be mailed and/or e-mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing. |
| Section 3 |
Board Meetings - Meetings of the Board of Directors shall be held in the City of Sarasota (or within 25 miles of the City of Sarasota) prior to each regular monthly Club meeting at such hour and place as designated by the Board. The quorum for such a meeting shall be a majority of the Board. |
| Section 4 |
Special Board Meetings - Special meetings of the Board may be called by the President, and shall be called by Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held in the City of Sarasota (or within 25 miles of the City of Sarasota) at such place, date and hour as may be designated by the person authorized herein to call such a meeting. Written notice of such meeting shall be mailed and/or e-mailed prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted. A quorum for such a meeting shall be a majority of the Board. |
| Section 5 |
Voting - Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he or she is present. Proxy and/or absentee voting will not be permitted at any Club meeting or election. |
Article III
Directors and Officers
| Section 1 |
Board of Directors - The Board shall be comprised of the President, Vice-President, Secretary, Treasurer and three other persons, all of whom shall be members of good standing and all of whom shall be for one year terms at the Club’s annual meeting as provided in Article IV and shall serve until their successors are elected. General Management of the Club’s affairs shall be entrusted to the Board of Directors. |
| Section 2 |
Officers - The Club’s officers, consisting of the President, Vice-Present, Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.
- The President - Shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these By-Laws.
- The Vice President - Shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.
- The Secretary - Shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He or she shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses and carry out such other duties as are prescribed in these By-Laws.
- Treasurer - Shall collect and receive all moneys due or belonging to the Club. He or she shall deposit the same in a bank satisfactory to the Board, in the name of the Club. His or her books shall be at all times open to inspection of the Board and he or she shall report to them at every meeting the condition of the Club’s finances and every item of receipt or payment not before reported; and at the annual meeting he or she shall render an account of all moneys received and expended during the previous fiscal year.
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| Section 3 |
Vacancies - Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of President shall be automatically filled by the Vice-President and the resulting vacancy in the office of the Vice-President shall be filled by the Board. Any member with active status who agrees to the Board’s nomination is eligible to fill a vacancy. |
Article IV
The Club Year, Annual Meeting, Elections
| Section 1 |
Club Year - The Club’s fiscal year shall begin on the 1st day of October and end on the 30th day of September. The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting. |
| Section 2 |
Annual Meeting - The annual meeting shall be held in the month of October at which Officers and Directors for the ensuing year shall be elected by secret written ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his or her successor in office all properties and records relating to that office within 30 days after the election. |
| Section 3 |
Elections - The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The three nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected. |
| Section 4 |
Nominations Those eligible for nomination must maintain active SOTC membership for at least one full year. No person may be a candidate in a club election who has not been nominated. During the month of June the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom shall be a member of the Board. The secretary shall immediately notify the committee and alternates of their selection. The Board shall name a Chairman for the committee and it shall be his or her duty to call a committee meeting, which shall be held on or before August 1st.
- The Committee shall nominate one candidate for each office and three candidates for the other three positions on the Board and after securing the consent of each person so nominated immediately report their nominations to the Secretary in writing.
- Upon receipt of the Nominating Committee’s report, the Secretary shall before August 15th, notify each member in writing of the candidates so nominated.
- Any person so nominated who refuses to be a candidate for the position to which he or she has been nominated shall notify the Secretary in writing within 10 days of the date of the Secretary’s notification.
- Immediately after the expiration of the period in which nominees may so decline the nomination, the Secretary shall mail to each member a notice of all such declinations, which have been received by him or her.
- Additional nominations may be made at the September meeting by any member in attendance provided that the person so nominated, in accordance with Section 4, accepts when his or her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his or her nominator shall present to the Secretary a written statement from the proposed candidate signifying his or her willingness to be a candidate. No person may be a candidate for more than one position, and the additional nominations which are provided for herein may be made only from those members who were not nominated by the Nominating Committee or who declined such nominations as above provided. However, no person who has declined the Committee’s nomination may be nominated at the September meeting for the same position.
- Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
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Article V
Committees
| Section 1 |
The Board may each year appoint standing committees to advance the work of the Club in such matters as shows, obedience and agility trials, trophies, annual prizes, membership, and other fields, which may well be served by committees. Such committees shall always be subject to the final authority of the Board to aid it on particular projects. |
| Section 2 |
Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated. |
Article VI
Discipline
| Section 1 |
American Kennel Club Suspension - Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period. |
| Section 2 |
Charges - Any member may prefer charges against a member for alleged misconduct prejudicial to the best interest of the Club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10, which shall be forfeited if such charges are not sustained by the Board following the hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the Club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of hearing by the board not less than 3 weeks nor more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he or she wishes. |
| Section 3 |
Board Hearing - The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his or her fellow members at the ensuing Club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any. |
| Section 4 |
Expulsion - Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his or her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s findings and recommendations, and shall invite the defendant, if present, to speak in his or her own behalf if he or she wishes. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board’s suspension shall stand. |
Article VII
Amendments
| Section 1 |
Amendments to the Constitution and By-Laws may be proposed by the board of Directors or by written petition addressed to the Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary. |
| Section 2 |
The Constitution and By-Laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member prior to the date of the meeting. |
Article VIII
Dissolution
| Section 1 |
Dissolution - The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for the purpose of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club shall be distributed to any members of the Club but after payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors. |
Article IX
Order of Business
| Section 1 |
At the meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
- Roll call
- Minutes of last meeting
- Report of the Board
- Report of the President
- Report of the Secretary
- Report of the Treasurer
- Report of Committees
- Election of Officers and Board (at annual meetings)
- Election of new members
- Unfinished business
- New business
- Adjournment
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| Section 2 |
At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
- Reading of minutes of last meeting
- Report of Secretary
- Report of Treasurer
- Reports of Committees
- Unfinished business
- Election of new members
- New business
- Adjournment
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MAY 2007
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